General Meeting Information

Date: October 19, 2026
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers & Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30

    Call to Order

    		 I/D
    • Yumin Chiang (Chairperson)
    2:30-2:35

    Roll Call

    		 I/D/A
    • Melissa Luis  (Secretary)
    2:35-2:37

    Public Comments

    		 I All
    2:37-2:38

    Approval of Minutes

    		 I/D/A
    • ICC Officers
    2:38-2:40

    Consent Calendar

    		 I/D/A
    • ICC Officers & Interns
    2:42-2:43

    Short Check-In: 

    Describe your mood as the weather (e.g., “partly cloudy,” “sunny”)

    I
    • Yumin Chiang (Chairperson)
    2:43-2:46

    Advisor Announcements

    I
    • Maritza Arreola (Advisor)
    2:46-2:50

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 4 min

    I
    • ICC Officers
    2:50-2:55

    Business Item #1

    Budget Request Reviews

    This item is to review and recommend Budget Requests.

    Time: 5 min

    I/D
    • Yumin Chiang (Chairperson)
    2:55-3:05

    Business Item #2

    Homecoming Updates and Reminders

    This item is to review and confirm all final details for the upcoming Homecoming Dance, including ICC’s assigned responsibilities. Discussion will cover volunteer shifts, finalized dessert and decoration layouts, and any remaining logistics or tasks to ensure a smooth event.

    Time: 10 min

    I/D
    • Ha Le (Chair of Programs)
    • Hnin Waddi Lwin (Vice Chair of Programs)
    • ICC Interns
    3:05-3:15

    Business Item #3

    Potential Halloween-Themed ICC Club Rep Meeting

    This item is to discuss the possibility of hosting a small Halloween-themed social during the October 28th ICC Club Rep Meeting, which may include food, costumes, and decorations.

    Time: 10 min

    I/D/A
    • Yumin Chiang (Chairperson)
    3:15-3:25

    Business Item #4

    New/Reactivated Club Applications

    This item is to review any new or reactivated club applications that were tabled from the previous ICC Agenda Meeting, provide feedback, and determine the next steps for approval.

    Time: 10 min

    I/D/A
    • Yumin Chiang (Chairperson)
    3:25-3:30

    Public Comments

    I

    		 All
    3:30

    Adjournment

    A
    • Yumin Chiang (Chairperson)

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Executive meeting

    Call to order

    Yumin Called the meeting into order to 2:30pm

    Ei Mon moves to approve agenda for October 19th and Minutes from October 12thth, Han seconds. No Objections. Motion passed.

    Roll call

    Name Attendance  
    Yumin Chiang x  
    Eaint Nay Chi Khin (Ellie) x  
    Swam Pyae Phyo x  
    Ei Mon Hlanig x  
    Nam Khanh Le x  
    Ha Le x  
    Hnin Waddi Lwin (Daphne) x  
    Bao (Tom) Dinh x  
    Han San x  

    Introduction of Interns

    Committee updates

    Admin Committee - gave updates on upcoming meetings

    Public Comments-None

    Consent Calendar-None

    Advisor Announcement

    Maritza- We finalized dates for Homecoming. Support because we have 2 days. Issue with fine from club day, looking into the fine. Reminder how to submit clubs for newsletter.

    Short Check-in

    Describe your mood as the weather (e.g., “partly cloudy,” “sunny”)

    Business Item #1-Budget Request Reviews

    Cognitive Science Club

    Nam motions to table the Cognitive Science Club Budget Request until next meeting, Han seconds. No Objections. Motion passed.

    Stem SCope

    Ei Mon motions to table the StemScope club Budget Request until next meeting, Nam seconds. No Objections. Motion passed.

    Business Item #2-Homecoming Updates and Reminders

    • Football game 11/7 . Time 11/7 12:00pm. football stadium
    • Dance 11/13 6-9pm Conference Rooms A&B and Cafeteria
    • Theme: Under the Sea
    • Food and Drinks: Mochi donuts, cupcakes, cookies, blue color cakes, lemonade fruit punch Iced tea Soda drinks
    • Photo booths, and games
    • $1500 (supplies and decorations)

    Business Item #3 Potential Halloween-Themed ICC Club Rep Meeting

    • October 28th decorate the Student Council Chambers for Halloween.
    • Short activity
    • Short games
    • Costume Contest-3 winners
    • Candy Salad

    Business Item #4 New/Reactivated Club Applications

    Pre-Veterinary Society -Updated constitution

    • Swam motions to approve the Pre-Veterinary Society Constitution. Nam seconds. Motions passed. Constitution updated.

    Chinese Students and Scholar Association

    • Nam motions to approve Chinese Students and Scholar Association , Bao seconds. No Objections. Motion Passed. Approved

    Off the Syllabus

    • Nam motions reject due to being too similar to another club, Swam seconds. Rejected. Motion fails.

    Ellie motions to table the Off the Syllabus club to next Agenda meeting. Han San seconds. No Objections. Motion Passed

    • Swam motions to extend meeting to 3:50pm, Ei Mon seconds. Motion Passed

    AI Literacy Club

    • Bao motions to approve AI Literacy Club , Nam seconds. No Objections. Motion Passes. Approved

    Public Comments

    • Yumin-intern interviews with officers you can come to the ICC Lounge and remember to sing-in.

    Adjournment

    • Yumin adjourned the meeting at 3:37 PM

Documents and Links

Back to Top