How to Create and Manage Meeting Pages

Creating a New Meeting Page and Posting the Agenda

Step 1: Navigate to the Meetings Folder

  • Open your organization's folder in ModernCampus
  • Locate and click on the folder typically named "meetings"
  • You should see a list of files from past meetings, usually named by date

Step 2: Start Creating a New Meeting Page

Upload and New Button in Modern Campus

  1. Look for a blue "New" button at the top right corner of the page
  2. Click on this blue "New" button

Step 3: Select the Governance Meeting Template

Governance Meeting Template Icon

  1. Look for a template with a calendar icon and a large "G"
  2. Click on this template to select it

Step 4: Fill Out Meeting Details

Image of fields that you must fill when creating the new meeting page.

Complete the following fields in the form:

  • Date: Enter the meeting date in Month, Day, Year from dropdown
  • Time: Enter the meeting time (e.g., 2:00 p.m.)
  • Location: Enter where the meeting will take place (e.g., Conference Room A or Zoom Link)
  • Special Meeting:
    • For regular meetings: Select "No"
    • For special meetings: Select "Yes"
      • If you select "Yes": An additional field called "Special Meeting Descriptor" must be filled out to describe the special nature of the meeting. Example: "Joint meeting with Classified Senate"

Step 5: Create the New Page

  1. After filling out all required fields, locate the "Create" button
  2. Click the "Create" button to generate your new meeting page

Step 6: Edit the Agenda and Other Content

  1. On your newly created meeting page, locate the content editing area
  2. Add your agenda items and any other relevant meeting information
  3. Format the content as needed using the editor tools

Step 7: Save and Publish Your Changes

  1. Click the "Save" button to save your work
  2. Look for the "Publish" button located at the top right of the page
  3. Click the "Publish" button to push your changes to the live site

Adding Minutes/Notes to an Existing Meeting Page

Step 1: Open the Existing Meeting Page

  1. Navigate to your organization's "meetings" folder in ModernCampus
  2. Locate the meeting page you want to edit (usually named by date)
  3. Click on the meeting page to open it

Step 2: Check Out the Page for Editing

Top Menu displaying the Properties Button

  1. Look for a light bulb or "Edit" button on the page
  2. Click this button to begin editing the page
  3. The page should now be in edit mode and checked out to you

Step 3: Configure the Minutes Tab

By default, your meeting page will only show the Agenda. To add the Minutes tab:

Governance Meeting Custom Settings

  1. On the meeting page, find and click on "Properties"
  2. Scroll down until you see "Custom Settings"
  3. Under Custom Settings, look for "Note Status"
  4. Change "Note Status" to either:
    • "Draft": This will display "[DRAFT]" on the Minutes tab
    • "Approved": This will not display any special status
  5. Click the "Save" button to apply your changes

Step 4: Edit the Minutes Content

  1. Navigate to the Minutes tab that should now be visible on your page
  2. Click in the content area to begin editing
  3. Add your meeting minutes, notes, and any relevant documentation
  4. Format the content as needed using the editor tools

Step 5: Save and Publish Your Changes

  1. Click the "Save" button to save your work
  2. Look for the "Publish" button located at the top right of the page
  3. Click the "Publish" button to make your minutes visible on the live site
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